Recepciones

Register and audit incoming product deliveries from both suppliers (by PO number) and the CEDIS distribution center (by truck number).

The Recepciones module covers two distinct reception workflows: supplier orders received at the store using a purchase order number, and truck deliveries from the CEDIS distribution center audited by truck number and department. Both workflows capture lot numbers, expiry dates, and quantities that flow directly into the Inventario.

Recepción Proveedores

Receive supplier deliveries against a purchase order. Validates quantity, lot, and expiry date per line item.

Recepción CEDIS

Audit truck deliveries from the distribution center. Supports full-truck or per-department views, RPC tracking, and discrepancy reporting.

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Recepción Proveedores — supplier orders

Navigate to Recepción Proveedores from the Dashboard or go to /recepcion.

Key data captured

Field	Description
PO #	Purchase order number used to look up the order
cantidadRecibida	Actual quantity received for each line item
lote	Lot number printed on the product packaging
fechaCaducidad	Expiry date printed on the product packaging

How to register a supplier reception

1. Enter the PO number

   Type the purchase order number into the PO # field and click Confirmar. The system checks that the order is still active before loading its contents.

2. Review the product list

   Each product in the order appears as a card showing the product name and the expected quantity (Esperado).

3. Fill in received quantities and lot data

   For each product, enter:

   • Cantidad recibida — actual units counted on delivery
   • Lote — lot number from the product label
   • Fecha caducidad — expiry date from the product label

   Inline alerts appear as you type if the quantity is short or the expiry date has already passed.

4. Finalize the reception

   Click Finalizar recepción. The system validates that every product has at least 10 days of remaining shelf life before accepting the reception.

Inline alerts during data entry

Alert	Severity	Condition
Quantity short	warning	cantidadRecibida < cantidadEsperada
Product already expired	error	fechaCaducidad is in the past

Minimum shelf-life rule

Any product with fewer than 10 days of remaining shelf life at the time of reception is rejected. The system will display a message such as:

“El producto X tiene solo N días de vida útil. No se puede recibir.”

Do not accept the delivery for that item. Contact the supplier to arrange a replacement shipment.

Order validation

Before the product list loads, the system verifies that the purchase order is still valid. If the order has expired or does not exist, the error “Orden expirada o no encontrada” is shown and no products are loaded.

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Recepción CEDIS — distribution center

Navigate to Recepción CEDIS from the Dashboard or go to /recepcion-cedis.

Key data captured

Field	Description
numeroCamion	Truck identifier from the CEDIS manifest
cantidadEsperada	Units expected according to the CEDIS manifest
cantidadRecibida	Actual units counted on the dock
lote	Lot number from the product label
fechaCaducidad	Expiry date from the product label
rpcCantidad	Number of returnable packaging containers (RPCs) delivered
rpcTipo	RPC container type

RPC container types

Value	Label
TIPO1	Tipo 1
TIPO2	Tipo 2
TIPO3	Tipo 3
CAJA_CARTON	Caja de Cartón
ENTREGA	Entrega genérica
DISCREPANCIA	Contenedor asociado a discrepancia
OTRO	Otro

How to register a CEDIS reception

1. Select a truck

   The screen opens with a list of available trucks retrieved from the CEDIS manifest. Click a row in the table to select the truck you are auditing. The truck number is highlighted once selected.

2. Load the truck data

   With a truck selected, choose one of the following options:

   • Auditar camión completo — loads all products across all departments for that truck.
   • Auditar [DEPARTMENT] — loads only the products for a specific department. Available departments are: FRUTAS, VERDURAS, LACTEOS, CARNES, FARMACIA.
3. Fill in received data

   A grid appears with one row per expected product. For each row, enter:

   • Recibido — actual quantity counted
   • Lote — lot number from the label
   • Caducidad — expiry date using the date picker
   • RPC Cantidad — number of RPC containers for this product
   • RPC Tipo — container type from the dropdown
4. Finalize the reception

   Click Finalizar recepción to save the reception record. The system returns a reception ID. Note this ID — you will need it to close the reception in the next step.

5. Close and audit the reception

   Click Cerrar recepción to lock the record and generate the discrepancy audit report. The reception status changes to CLOSED and any quantity differences between expected and received are listed in the discrepancy table below the grid.

Finalizar and Cerrar are two separate actions. You must Finalizar first (which saves the data and generates a reception ID), and then Cerrar (which locks the record and runs the audit). Attempting to close a reception without a valid ID will produce an error.

Filtering by department

After selecting a truck, you can narrow the product grid to a single department by clicking one of the department buttons. This is useful when multiple teams are auditing different sections of the same truck simultaneously.

When auditing by department, the RPC table below the product grid will also update to show only the returnable containers associated with that department.

RPC tracking

The RPC (Returnable Packaging Container) table appears below the product grid when auditing by department. It shows:

Column	Description
Tipo RPC	Container type (Tipo 1, Tipo 2, Tipo 3, etc.)
Entregada	Quantity delivered by CEDIS
Retornada	Quantity returned to CEDIS
Pendiente Retorno	Whether containers are still outstanding

Discrepancy report

After closing a reception, any difference between the expected and received quantities is recorded as a discrepancy. The discrepancy list appears at the bottom of the screen and is also returned in the API response. Use this report to file claims with CEDIS or to adjust the receiving records.

Looking up an existing truck

If the truck has already been partially received, selecting it from the list and clicking Auditar camión completo will reload its existing reception data, including any previously recorded lot numbers and expiry dates. The reception ID is restored automatically so you can continue filling in data and close when ready.

If the truck exists in the manifest but its reception record has no active ID (for example, if the record was created outside this interface), the system will display:

“El camión existe pero la recepción no tiene ID activo.”

In this case, contact your systems administrator to resolve the record before proceeding.